Want to let people make copies of your Google Docs, Sheets, Slides, or Drawings files with a single click? Just make a simple change in the link you share. Examples Note: If you haven’t
shared the file, you’re prompted to share it now. They can then work on a copy of the original document.Invite people to make a copy of a file in Docs, Sheets, Slides, or Drawings
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To make a document, spreadsheet, or presentation available for a large audience to see, publish the file. After you publish your file you can send a new URL to anyone or embed into your website. Important: Based on your account’s settings, when you publish a file, you can make it visible to everyone on the web, everyone in your organization, or
a group of people in your organization. Be careful when publishing private or sensitive info. Important: Important: If you’re using an account through work or school, your administrator might have turned off the ability to publish
a file. If you can’t publish a file, contact your administrator. Turn off automatic updates When you make changes to a
published Docs or Sheets file, it will automatically publish the changes. To turn off automatic updates: Note: You can't turn off automatic updates in Google Slides.Publish file
Publish a file from a shared drive
How published files look when you share them
If you send someone the URL of a published file, they’ll see a version they can’t edit that looks different from yours. Here’s what others will see:
- Documents: A version with no toolbar.
- Spreadsheets: A version with no toolbar. People with "view" permissions can see charts, cell formatting, and the values of cells, but can’t view or edit formulas.
- Presentations: A view-only version or a version in presentation mode with full-screen slides.
Control who can publish a file
File owners and editors can publish files. If you're the owner of a file and want someone else to publish the file, give them "edit" access.
If you’re the owner and don’t want anyone else to publish the file:
- Open a file in Google Docs, Sheets, or Slides.
- On the top right, click Share.
- Click Settings .
- Uncheck Editors can change permissions and share.
- Click Done.
Embed files
You can make a document, spreadsheet, presentation, or form available to view on an existing website by embedding it in your site or blog.
Edit embedded spreadsheets
If you’re embedding a spreadsheet, you can show or hide parts of the spreadsheet after you publish to the web.
- Open a file in Google Sheets.
- At the top,
click File SharePublish to web.
- In the window that appears, click Embed.
- Click Publish.
- Copy the code in the text box and paste it into your site or blog.
- To show or hide parts of the spreadsheet, edit the HTML on your site or blog.
- gid=: The sheet ID.
- range=: The rows and columns that are published to the web. For example, A1:B14.
- widget=: True or false. If true, the sheet tab is displayed at the bottom.
- headers=: True or false. If true, row numbers and column letters are displayed.
- chrome=: True or false. If true, the title and footer are displayed.
Embed a form
- In Google Forms, open a form.
- At the top right, click Send.
- At the top of the window, click Embed.
- To copy the HTML that appears, click Copy.
- Paste the HTML into your site or blog.
Related article:
- Embed a file in Google Sites
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