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The process of collecting requirements identifies all the essential requirements, but one can’t assure that all the requirements are mentioned or included in the project. But, the defined scope process selects the final project requirements from the requirements documentation delivered during the collect requirements process. Hence, the project manager can develop a detailed description of the project and product which is called the project scope statement. Define Scope is a process of developing a detailed description of the project and product. The key benefit of the defined scope process is that it describes the project’s boundaries by defining which of the requirements collected will be included in the project. Define Scope of Project – InputsThe following are included in the defined scope process as the inputs:
1. Project CharterThe project charter is a document that provides the high-level project description and product characteristics. It also enlists all the project approval requirements. If a project charter is not being used to its fullest in any organization, then comparable information needs to be developed and used as a basis for the detailed project scope statement. In situations where the organizations do not produce a formal project charter for setting out common goals, rules and regulations they will usually perform an informal analysis to identify the content necessary for further scope planning. 2. The Project Management PlanBoth Project Management and scope management plans have the same characteristics but whereas the Project Management plan documents how the project scope will be defined, validated, and controlled. 3. Project DocumentsExamples of project documents that can be listed as inputs for defining scope are as follows;
4. Enterprise Environmental FactorsThe factors which can influence the Define Scope process include:
5. Organizational Process AssetsThe factors that influence the Define Scope process include:
Define Scope of Project – Tools and TechniquesThe following are included in the tools and techniques for defining the scope of a project:
1. Expert JudgmentWith regards to the technique of expert judgment, one has always to consult a group or an individual who has exceptional knowledge in dealing with similar projects. 2. Data AnalysisThe best example of a data analysis technique that can be used in this process is alternatives analysis. This alternatives analysis helps in evaluating ways to meet the requirements and objectives that are identified in the project charter. 3. Decision MakingMulti-criteria decision analysis is the best example of this particular process. Under this technique, a decision matrix is used to provide a systematic analytical approach for establishing necessities like requirements, schedules, budget, and resources to clarify the project and product scope further. 4. Interpersonal and Team SkillsAn example of interpersonal and team skills is the facilitation process. This process is mainly used in workshops and sessions happening with key stakeholders who are always high on expectations. The ultimate goal of this process is to reach a cross-functional and shared understanding of the project deliverables. 5. Product AnalysisProduct analysis is used to define the products and services related to a particular project. The process includes asking questions about a product or service and generating answers to describe the use, characteristics, and other relevant aspects of what is going to be delivered.
Define Scope of Project – OutputsThe following are included as the outputs of the defined scope process: 1. Project Scope StatementA project scope statement is a detailed description of the project scope, which includes significant deliverables, assumptions, and constraints. It also documents the project scope and the product scope and describes the project’s deliverables and the work required to deliver them. Based on the level and degree of detail the project scope
statement defines the work that will be performed, and the work that is minimized can help determine how well the Project Management team can control the overall project scope.
Elements of the Project Charter and the Project Scope StatementThe following are the elements of the project charter and project scope statement respectively: The Project Charter elements are as follows:
The Project Scope Statement elements are as follows:
Project Documents Updates
The defined scope process takes the high-level product descriptions, assumptions, and constraints, which were documented in the developed project charter process during the initiating process group, and develops from them a more detailed description of the scope in the project scope statement. The project scope may not be entirely defined during the initial stage of determining the scope. ConclusionAspects like additional risks, assumptions, and constraints arise during the project execution, so the project scope may be revised or updated as necessary as part of the iterative process of developing the project scope. The defined scope process is a lengthy process that commences atop from the high-level requirements to detailed requirements of the stakeholders and is translated into significant deliverables. These major deliverables are set as the primary objectives for the Project Management team, and the team is asked to fulfill these requirements. So, Give yourself a chance to enhance your Project Management skills with PMP certification training, and excel in your career. Know more about Project Management best practices through Invensis Learning’s Project Management certification training on PMP Online Training Courses, Best CAPM Online Course, Prince2 Certification Online, Project Management Fundamentals, etc. |