Scheduling for software development projects can be viewed from the perspective of

The role of project management often falls to people who did not set out to be project managers. These people are hard-working, organized, and simply good at their jobs.

It’s sometimes quite a leap to go from scheduling your own work to scheduling everything for an entire project, but it doesn’t have to be overwhelming to know about project management and how the project schedule is done.

What is scheduling in project management?

As you might imagine, a project schedule contains more than your average weekly planner notes. Project scheduling involves creating a document, these days usually a digital document, that details the project timeline and the organizational resources required to complete each task.

The project schedule must be accessible to every team member. Its purpose is to communicate critical information to the team, so it must be comprehensive and easy to understand.

How is project scheduling different from planning?

Quite often, these two terms are used interchangeably but they have different roles in the successful completion of a project. On a higher level, the project plan is the master blueprint while the project schedule details the specific tasks.

• Project planning primarily involves selecting the appropriate policies, project methodologies, and procedures required to deliver the project on time.
• Project scheduling, on the other hand, converts the plans, scope, and cost into an operational timeline.

Why should I create a project schedule?

Project scheduling is important since it plays an effective role in project success. The following are some of the advantages if you properly create your project schedule.

• Project scheduling, when done well, makes the entire project run more smoothly.
• Committing to the project scheduling process at the beginning of your project will give you a clear picture of the requirements set before you.
• It also gives you the chance to catch issues early and alert clients if a timeline isn’t feasible. Besides being good for you as the project manager, project scheduling is good for managing project teams.
• Everyone knows what to expect and when. Everyone is being held accountable for the same due dates.
• Other managers can allocate resources efficiently for your project, and they’ll be able to anticipate when resources will be available for other projects.

What are the steps in the project scheduling process?

How do you create a project schedule? Well, the project scheduling process can be broken down into eight manageable steps. Follow these and pretty soon you’ll be a scheduling pro.

1. Plan schedule management

The groundwork for a good project schedule is to establish the procedures, company policies, and documentation guidelines that will govern your project. The plan for schedule management outlines resources available for the project and the contingencies that may arise.

It also lists project stakeholders, itemizes individuals who must approve the schedule, and lists others who need to receive a copy.

This document also establishes who has the authority to make schedule changes, the process team members should follow in order to request a change, and a project communication plan to alert the team of changes made during the course of the project.

2. Define the project activities

This can be as simple as creating a list of tasks that must be completed in order to deliver your project. In the case of complex projects, it may be helpful to organize these tasks in the form of at, a chart visualizing project tasks and their sub-tasks and to stay organized at work.

One challenge in this part of the project scheduling process is knowing how to divide activities. Consider the 8/80 rule, which states that a single activity should take between eight and eighty work hours.

In team task management, tasks requiring fewer than eight hours could be grouped with others and tasks over eighty hours are likely too cumbersome and should be broken down further. Activities should also be measurable, easily estimated, and related to both a project deliverable and a budgeted cost.

6. Estimate durations

This step is pretty obvious but very important. How long will each project activity take? Underestimating will, of course, put you behind schedule and ultimately frustrate your customer.

Overestimating could leave team members or other resources sitting idle as they wait for antecedent tasks to be completed. The best way to estimate duration is to use data from similar previous jobs.

If you don’t have any data to work from and there’s no industry standard to which you can refer, an estimate based on the average of the best, worst, and most likely scenarios.

7. Develop the project schedule

At this point, you should have all the information you need to develop your project schedule. Taking into consideration the duration and resource requirements of each activity, as well as their dependencies and proper sequence, you can assign start dates and due dates for each activity.

There are multiple models and formulas for developing the project schedule, including critical path, critical chain, and resource leveling among others. Each of those methods is worthy of an article in itself, so we won’t cover them here. Take the time to find a method that works well for you.

For example, Don’t ignore the calendar! Check vacation requests from team members. Don’t forget to include factors like national holidays, corporate functions, stakeholder events, and other occasions that may affect your schedule. If the whole company shuts down for a holiday week, you’ll need to add that time to your due dates and manage customer expectations accordingly.

8. Monitor and control

Unlike the rest of the project scheduling steps, Step 8 is ongoing. As a project manager, you’ll be monitoring and controlling your project schedule for the duration of the project. This step involves running project reports and assessing the progress of a project against the schedule, managing performance, and communicating with the team.

When schedule changes must be made, you ensure they are carried out and communicated according to the plan laid out in Step 1. Throughout the project, you will ensure that each activity is on schedule and determine whether corrective action needs to be taken if delays occur.

Which method is used for scheduling of project?

What is software development scheduling?

What are the view in project planning software?

What is the purpose of software project scheduling?