You can save a file to a location on your computer, like a hard disk drive or a flash drive, or on an online service, like OneDrive. You can also export files to different file formats and save them to different file names. Show
Important:Even if you have AutoRecover enabled, you should save a file frequently while you are working on it to avoid losing data due to an unexpected power failure or some other problem. AutoRecover is described later in the topic "Save AutoRecover information automatically." When you save a file, you can usually change its name, storage location, and file format all at the same time, if you want to do so. However, you might not want to do all of those things, and the instructions in this topic describe each option individually. Newer versionsOffice 2011
Save a fileBy default, Office saves a file in a default working folder.
Related tasksSave as a different file nameTo save the document that you currently have open to a new or different file name than it currently has, use Save as.
Save to a different location on your computerIf you want to save a file to a location on your computer other than the default folder, use Save as.
Save to a different location on an online serviceOffice allows you to save files in online folders provided by OneDrive and SharePoint. If you have accounts that give you access to these services, you can save and access files stored on these services much like files stored on your computer. SharePoint services and OneDrive for work or school are typically offered by an employer or organization, but you can use OneDrive on your own. For more information about these services, see the related topics in See Also. To save a file to an online location other than the default folder, use Save as. You can save files from Word, Excel, or PowerPoint directly to folders on OneDrive and SharePoint services.
Save as a different formatIf you need to share a file with someone who does not have Office for Mac or who has an older version, you can save your document in a file format that a different or older application can read. You can also export a document as a PDF file or an HTML file, among other choices.
Save AutoRecover information automaticallyAutoRecover can help you recover a file that you were editing after a power failure or other problem that interrupts you while you are editing the file. The more frequently that AutoRecover saves files information, the more complete recovery can be after a failure. However, using AutoRecover does not replace saving your files at regular intervals or when you are done editing the file. You may also find it helpful to save multiple versions of a file to different file names (for example, after each significant change) so that you can review or return to an earlier version, if necessary. If after a failure, you choose not to save the recovered version of a file after you open it, the file is deleted, and your unsaved changes are lost. If you save the recovery file, it replaces the original file, unless you specify a new file name.
Save a fileBy default, Office saves a file in a default working folder.
Related tasksSave as a different file name or to a different location on your computerTo save the document that you currently have open to a new or different file name than it currently has, use Save as.
Save to a different location on an online serviceOffice allows you to save files in online folders provided by OneDrive and SharePoint. If you have accounts that give you access to these services, you can save and access files stored on these services much like files stored on your computer. SharePoint services and OneDrive for work or school are typically offered by an employer or organization, but you can use OneDrive on your own. For more information about these services, see the related topics. To save a file to an online location other than the default folder, use Share. You can save files from Word, Excel, or PowerPoint directly to folders on OneDrive and SharePoint services. Note:If you're having trouble saving to an online location, make sure you're connected to the Internet and that you are signed in to either SharePoint or OneDrive. If you're on a corporate network, verify that your network connection is working. Save to OneDrive
Save to SharePoint
Save as a different file formatWhen you create and save a workbook, Word, Excel, and PowerPoint automatically save the file in the Open XML format. However, you can save the file in another format or change the default file format. Save a file in the Open XML Format (default) Save a file in the Office 2004 for Mac file format Save a file as PDF Change the default file format that files are saved in Save a file as a webpage (Word and Excel only) Save a file as plain text (Word only) Save a file as JPEG (PowerPoint only) Save a file as a movie (PowerPoint only) Save a file in the Open XML Format (the default file format for Office for Mac 2011)
Save a file in the Office 2004 for Mac file format Important:Some items that were created by using features in Office for Mac 2011 might behave differently when the document is saved in the file format that is used by Office 2004 for Mac or earlier. Use the Compatibility Report to avoid using new Office features that might behave differently with earlier versions of Office.
Save a file as PDF You can save your document as PDF, to preserve document formatting and make the document readable but not editable. You need to use Adobe Reader to view documents after you save them in this file format. Note:PDF files created from Office 2011 are limited to printable content. In other words, if the content does not appear in print, it will not appear in the PDF.
Change the default file format that files are saved in You can change the file format that Office for Mac always saves documents in. For example, if you usually share documents with other people who use an earlier version of Office for Mac, you might want to always save documents in the file format that is used in that version. In Word and PowerPoint:
In Excel:
Save a file as a webpage (Word and Excel only) You can save a file as a webpage, which converts the file into a file format that's readable by web browsers. However, the results of the conversion depend on the kind of content in your file. Office for Mac converts the file's formatting to the closest equivalent web formatting. Therefore, the webpage might look very different from the original file. For example, many text effects, such as animated, embossed, or outlined text, become plain or shaded text. Note:We recommend that you preview the file in a web browser to make sure that the results are what you want. To do this, on the File menu, click Web Page Preview.
Save a file as plain text (Word only) You can save a document as plain text so that the document can be opened by a number of text editing programs. However, saving a document in plain text does not reliably preserve the formatting, layout, or other features of the document.
Save a file as JPEG (PowerPoint only) When you save a presentation as a JPEG, each slide becomes a picture. Then, if you post the presentation on a Web site, the presentation is easier to view.
Save a file as a movie (PowerPoint only) To run your presentation on a computer that doesn't have PowerPoint installed, you can save your presentation as a movie (.mov) file. You can then play the movie in any application that supports QuickTime movies.
Save AutoRecover information automaticallyAutoRecover can help you recover a file that you were editing after a power failure or other problem that interrupts you while you are editing the file. The more frequently that AutoRecover saves files information, the more complete recovery can be after a failure. However, using AutoRecover does not replace saving your files at regular intervals or when you are done editing the file. You may also find it helpful to save multiple versions of a file to different file names (for example, after each significant change) so that you can review or return to an earlier version, if necessary. If after a failure, you choose not to save the recovered version of a file after you open it, the file is deleted, and your unsaved changes are lost. If you save the recovery file, it replaces the original file, unless you specify a new file name.
Create a document for use with earlier versions of WordWhen you open a document in Word for Mac 2011 that was created in an earlier version of Word, either Word for Mac or Word for Windows, compatibility mode is turned on. [Compatibility Mode] shows in the title bar of the document window. Compatibility mode indicates that the document was created in an earlier version of Word or was saved in an earlier file format. In compatibility mode, no new or improved features in Word 2011 are available. However, users can still edit the document by using features that are compatible with the earlier file format. You can work in compatibility mode or you can convert your document to the Word 2011 file format. When you save in the Word 2011 format, the document layout appears as if it were created in Word 2011 and the file format changes from .doc to .docx. In this format, you can access the new and improved features in Word 2011. However, anyone who uses an earlier version of Word may be prevented from or have problems editing parts of the document that were created by using new or enhanced features. Document elements that behave differently in compatibility mode The elements listed in the following table might change permanently when you work in compatibility mode. You can't convert them back to Word 2011 elements even if you convert your document to Word 2011 later.
The document elements listed in the following table change when you work in compatibility mode. However, you can convert them to Word 2011 elements if you convert your document to Word 2011 later.
Turn on compatibility mode You can create new documents that are compatible with earlier versions of Word by using compatibility mode.
Convert a document from compatibility mode The Convert Document command clears the compatibility options so that the document layout appears as if it were created in Word 2011. If the file is in .doc format, the Convert Document command also upgrades the file to the .docx format. After you convert the document, you can access the new and enhanced features in Word 2011. However, people who are using earlier versions of Word may be prevented from or have problems editing certain parts of the document that were created by using new or enhanced features in Word 2011.
See alsoWhat is OneDrive? What is OneDrive for Business? What is SharePoint? |